Adding a new vehicle takes under 2 minutes if you have the registration document at hand. Rolly auto-completes most technical data from the VIN — you just confirm.
Before you start
- The vehicle's registration document (or a clear photo)
- The licence plate number
- Contract type (operational / lease / subscription / owned)
- (Optional) Insurance, inspection and casco documents — can be added later
Steps
From the sidebar, click Fleet. You'll see the list of all existing vehicles.
The purple button in the top-right of the screen. A side panel form opens.
The 17-character code from the registration document. Rolly decodes it automatically — make, model, year, displacement, emissions standard.
If the VIN cannot be decoded (vehicle older than 1981 or registered outside the EU), you can fill the fields manually.
Format: county + digits + letters (e.g. B 123 RLY). We validate the format automatically.
Operational, lease, subscription or owned. Each choice asks for slightly different contract data at the next step.
You can link the vehicle to an existing driver or create a new one in this step.
Click "Save vehicle". The vehicle appears immediately in the fleet list with the "Active" status.
Your vehicle is now in Rolly. Recommended next step: upload the documents to get automatic expiry alerts.
FAQ
Can I add multiple vehicles at once?
Yes — use the "Bulk import" button on the Fleet page. Accepts Excel, CSV or Google Sheets.
What if the VIN is wrong?
The system shows a warning. You can correct it or continue and fill the data manually.
Can I delete a vehicle?
We recommend marking it as "Retired" instead of deleting. Its history remains accessible for reports.